Privacy Policy

Introduction

NIPPRO Elite Recruitment ("we", "our", "us", or the "Business"), a sole proprietorship registered in Alberta, Canada, is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information when you use our website, services, or interact with us in any capacity.

We operate in compliance with Alberta's Personal Information Protection Act (PIPA), Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), and other applicable privacy laws in the jurisdictions where we operate.

By using our services or providing us with your personal information, you consent to the practices described in this Privacy Policy.

Alberta and Canadian Legal Compliance

As a sole proprietorship registered in Alberta, we are governed by Alberta's Personal Information Protection Act (PIPA), which regulates the collection, use, and disclosure of personal information by private sector organizations in Alberta. We also comply with Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) when conducting business across provincial or national borders.

Our privacy practices meet or exceed the requirements set forth in these laws, including:

• Obtaining meaningful consent before collecting, using, or disclosing personal information
• Collecting only the personal information necessary for the purposes identified
• Using and disclosing personal information only for the purposes for which it was collected, except with consent or as required by law
• Keeping personal information only as long as necessary to fulfill the stated purposes
• Keeping personal information accurate, complete, and up-to-date
• Protecting personal information with appropriate security safeguards
• Making information about our policies and practices relating to personal information readily available
• Providing individuals with access to their personal information and the ability to correct inaccuracies

Information We Collect

We collect personal information that is necessary for our business operations and to provide our recruitment services. The types of personal information we collect may include:

For Candidates

• Contact information (name, email address, phone number, mailing address)
• Employment history and work experience
• Educational background and qualifications
• Professional certifications and licenses
• Skills, competencies, and areas of expertise
• Salary expectations and compensation history
• References and recommendations
• Work authorization and immigration status
• Results of skills assessments or other evaluations
• Information provided in resumes, cover letters, and job applications
• Information from interviews and communications with us

For Clients and Employers

• Business contact information (name, title, email address, phone number)
• Company information (name, address, industry, size)
• Hiring needs and requirements
• Information about company culture and work environment
• Billing and payment information
• Information from communications with us

Website Visitors

• IP address and device information
• Browser type and version
• Operating system
• Pages visited and actions taken on our website
• Referral source
• Date and time of visits
• Information collected through cookies and similar technologies (as described in our Cookie Policy)

How We Collect Information

We collect personal information through various channels, including:

• Direct interactions with you (when you submit your resume, apply for jobs, or contact us)
• Our website and online forms
• Email communications and telephone conversations
• In-person meetings and interviews
• Professional networking platforms (such as LinkedIn)
• References provided by you or others
• Publicly available sources (such as professional directories or publications)
• Third-party service providers (such as background check providers, with your consent)
• Cookies and similar tracking technologies (as described in our Cookie Policy)

How We Use Your Information

We use your personal information for the following purposes:

For Candidates

• Evaluating your suitability for job opportunities
• Matching you with potential employers
• Facilitating the recruitment and hiring process
• Conducting reference checks (with your consent)
• Providing career advice and guidance
• Communicating with you about job opportunities and our services
• Maintaining our database of candidates for future opportunities
• Improving our recruitment services
• Complying with legal obligations

For Clients and Employers

• Understanding your hiring needs and requirements
• Identifying and presenting suitable candidates
• Facilitating the recruitment and hiring process
• Managing our business relationship
• Processing payments and maintaining financial records
• Communicating with you about our services
• Improving our recruitment services
• Complying with legal obligations

For Website Visitors

• Providing and maintaining our website
• Improving user experience
• Analyzing website usage and trends
• Detecting and preventing security incidents
• Personalizing content and communications
• Marketing and advertising our services

Legal Basis for Processing

Under Canadian privacy laws, we process your personal information based on one or more of the following legal grounds:

• Consent: Where you have given us explicit consent to process your personal information for specific purposes.
• Contract: Where processing is necessary for the performance of a contract with you or to take steps at your request before entering into a contract.
• Legitimate Interests: Where processing is necessary for our legitimate interests or those of a third party, except where such interests are overridden by your interests or fundamental rights and freedoms.
• Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

In accordance with Alberta's PIPA and Canada's PIPEDA, we obtain your consent for the collection, use, and disclosure of your personal information, except where otherwise permitted by law. Your consent may be express or implied, depending on the circumstances and sensitivity of the information.

Disclosure of Your Information

We may share your personal information with the following categories of recipients:

• Potential Employers: If you are a candidate, we may share your information with potential employers who may have suitable job opportunities for you. We will obtain your consent before sharing your detailed profile with specific employers.
• Service Providers: We may share your information with third-party service providers who perform services on our behalf, such as IT services, data storage, email delivery, and payment processing. These providers are contractually obligated to protect your information and can only use it for the specific services they provide to us.
• Professional Advisors: We may share your information with professional advisors, such as lawyers, accountants, and insurers, where necessary for the professional services they provide to us.
• Legal and Regulatory Authorities: We may disclose your information when required by law, regulation, or legal process, or to protect our rights, property, or safety, or those of our clients, candidates, or others.
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your information may be transferred as part of the transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your personal information.

We do not sell, rent, or lease your personal information to third parties for their marketing purposes without your explicit consent.

In accordance with Alberta's PIPA and Canada's PIPEDA, we limit the disclosure of personal information to what is necessary for the purposes identified, and we ensure that third parties to whom we disclose personal information provide a comparable level of protection.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.

For candidates, we typically retain your information for:

• Active candidates: As long as you remain active in our database and express interest in job opportunities
• Inactive candidates: Up to 2 years after your last interaction with us, unless you request earlier deletion
• Placed candidates: Up to 7 years after placement, to comply with legal and contractual obligations

For clients and employers, we typically retain your information for the duration of our business relationship and for a period of 7 years thereafter, to comply with legal, tax, and accounting requirements.

You may request the deletion of your personal information at any time, subject to legal retention requirements.

Our retention practices comply with Alberta's PIPA and Canada's PIPEDA, which require that personal information be retained only as long as necessary to fulfill the purposes for which it was collected.

Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, disclosure, alteration, or destruction. These measures include:

• Encryption of sensitive data
• Secure networks and servers
• Access controls and authentication procedures
• Regular security assessments and testing
• Staff training on data protection and security
• Physical security measures for our offices and equipment

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to implementing reasonable security practices to protect your information.

Our security measures comply with the requirements of Alberta's PIPA and Canada's PIPEDA, which require organizations to protect personal information with security safeguards appropriate to the sensitivity of the information.

Your Privacy Rights

Under Alberta's PIPA and Canada's PIPEDA, you have certain rights regarding your personal information, including:

• Right to Access: You have the right to request access to the personal information we hold about you.
• Right to Correction: You have the right to request that we correct inaccurate or incomplete personal information about you.
• Right to Withdraw Consent: You have the right to withdraw your consent to the processing of your personal information at any time, where consent is the legal basis for processing.
• Right to Deletion: You have the right to request the deletion of your personal information in certain circumstances, subject to legal retention requirements.
• Right to Complain: You have the right to lodge a complaint with a privacy regulatory authority if you believe that we have violated your privacy rights.

To exercise any of these rights, please contact us using the information provided in the "Contact Us" section below. We will respond to your request within 30 days or as required by applicable law.

In accordance with Alberta's PIPA, we will provide you with access to your personal information upon request, subject to limited exceptions. We will explain any refusal to provide access and provide recourse. We will also correct inaccurate personal information upon request.

International Data Transfers

As a Canadian business operating internationally, we may transfer your personal information to countries outside of Canada, including the United States and European countries, for the purposes described in this Privacy Policy.

When we transfer personal information outside of Canada, we ensure that appropriate safeguards are in place to protect your information, such as:

• Transferring to countries that have been deemed to provide an adequate level of protection for personal information
• Using specific contracts approved for use in international data transfers
• Obtaining your explicit consent for the proposed transfer
• Implementing appropriate technical and organizational security measures

In accordance with Alberta's PIPA and Canada's PIPEDA, we ensure that personal information transferred outside of Canada receives a comparable level of protection, and we remain accountable for the protection of your personal information.

Children's Privacy

Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children. If we become aware that we have collected personal information from a child without parental consent, we will take steps to delete that information.

Third-Party Links and Services

Our website may contain links to third-party websites, services, or applications that are not owned or controlled by us. This Privacy Policy applies only to our website and services. We have no control over and assume no responsibility for the privacy practices of any third-party sites or services. We encourage you to review the privacy policies of any third-party sites or services that you visit or use.

Cookies and Similar Technologies

We use cookies and similar tracking technologies to track activity on our website and to hold certain information. For detailed information about the cookies we use and how you can manage them, please see our Cookie Policy.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Compliance with Alberta and Canadian Laws

As a sole proprietorship registered in Alberta, we comply with:

• Alberta's Personal Information Protection Act (PIPA)
• Canada's Personal Information Protection and Electronic Documents Act (PIPEDA)
• Canada's Anti-Spam Legislation (CASL)
• Other applicable provincial privacy laws when operating in other Canadian provinces

Our privacy practices are designed to meet or exceed the requirements of these laws.

For more information about your privacy rights under Alberta's PIPA, you can contact the Office of the Information and Privacy Commissioner of Alberta at www.oipc.ab.ca.

For more information about your privacy rights under Canada's PIPEDA, you can contact the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

NIPPRO Elite Recruitment
123 Bay Street, Suite 1500
Toronto, ON M5J 2T3
Canada
Email: privacy@nipproelite.com
Phone: +1 (555) 123-4567

Privacy Officer: [Name of Privacy Officer]
Email: privacyofficer@nipproelite.com